Clerical Officer

The NTPF is a corporate body with functions and responsibilities as set out under Statutory Instrument 179 – National Treatment Purchase Fund (Establishment) Order, 2004 and the Nursing Homes Support Scheme Act (2009).

Its key functions are:

• Arranging for the provision of hospital treatment to classes of persons determined by the Minister;
• Collecting, collating and validating information on persons waiting for public hospital treatment;
• Agreeing pricing arrangements with private & voluntary nursing homes under the Nursing Homes Support Scheme
• Furnishing advice to the Minister for Health on related issues
• Performing any other function assigned by the Minister for Health, since July 2012 this includes responsibility for the publication of outpatient waiting lists

In carrying out its functions, the NTPF works closely with the Department of Health, the HSE, acute public hospitals and private nursing homes across the health system.

The principal role of the Clerical Officer is to assist with providing administrative support for the Finance Team within the National Treatment Purchase Fund. The Finance Team is responsible for the following functions; Accounts Preparation (monthly and annual), Accounts Payable (AP), External and Internal Audits, Bank Reconciliations, Nursing Homes Support Scheme (Fair Deal), Payroll, Budgeting and supporting other sections and departments as required. From time to time, it may be necessary to move from one section to another as the needs of the Finance department dictate.

The Current Priorities are as follows:

• To participate as a full time member of the Finance Team including the provision of backup and administrative support to the AP process
• The main function of the role will be to process supplier invoices for payment
• Matching invoices and backup to the NTPF Patient Management System and other systems
• Dealing with any Price Variances between Purchase Orders and Supplier Invoices
• Carrying out numerous checks on invoices before processing, including cost verification and correct approvals.
• To perform creditor statement reconciliations
• Follow up with supplier on any invoice or statement queries
• To perform checks on suppliers tax clearance status
• Compliance with operational policies and procedures
• To maintain confidentiality in relation to patient data
• Other duties that may arise appropriate to the role of Clerical Officer

Note: The functions and responsibilities assigned to this position are based on the current requirements of the NTPF. These requirements may change in line with changes in the roles, objectives or business requirements of the organisation up to and including transfer to other business units.